Position Title: Human Resources Specialist

Work Year: 12 Months 

Hours/Days: 8 hours per day, 5 days per week

Daily Schedule: Monday - Friday 6:30 a.m. - 3:30 p.m.(hours can change based on department needs)   

Requirements / Qualifications

HUMAN RESOURCES SPECIALIST

JOB SUMMARY

Under the general direction of the Director of Human Resources or designee. To contribute to the efficient operation of the Human Resources Department through organization, management and maintenance of accurate records related to employee attendance and substitute assignments for district staff.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Manage district absence management system
• Maintains Absence Management system by entering all employees and substitutes into the system and regularly keeping the information updated.
• Monitor daily absences to determine need for substitutes; maintain district substitute employee lists; locate, contact, inform and assign substitutes based on identified location, hours and qualifications needed; process related paperwork, post absences, and maintain records; serve as a resource to District staff for the purpose of providing assistance with the absence management system, training for users, inputting requests for substitutes into the system, generating related payroll reports and verifying accuracy of data for the purpose of creating seamless staffing
• Verifies and processes requests from substitutes for mileage
• Receives inquiries into substitute procedures both in oral and written form.
• Acts as an information resource for substitutes and individuals looking for substitute
• Communicates with substitutes to assign unfilled absences and/or special and long-term assignments.
• Provides training and troubleshooting assistance for employees, substitutes, and campus users, including how to log in, how to create absences, and how to utilize the system in general for all employees and substitutes.
• Acts as a liaison between substitutes and sites/departments.
• Enters and/or edits employee absences to reflect accurate
• Creates campus user accounts for designated staff with proper approval and view rights for their site/department employee absences.
• Searches records and files to assist in preparation of reports and summaries related to
• Monitors various timelines, such as calendar updates, reports, system upgrades, substitute assignments, etc., to ensure required actions are completed in a timely manner.
• Performs a wide variety of responsible personnel and clerical duties related to all staff (e.g., answer telephones, take and relay messages as appropriate; courteously greet and screen visitors; direct callers and visitors to appropriate staff or departments) for the purpose of assisting the HR department and the district office.
• May provide assistance to Secretary II with volunteering and Live Scan scheduling
• Perform other related work as may be

EMPLOYMENT STANDARDS

KNOWLEDGE AND ABILITIES

Knowledge of:

• Correct English usage, spelling, grammar, punctuation, and math;
• Applicable state laws, district policies, procedures, and other regulations governing the program or area of assigned responsibilities;
• Modern office methods and procedures;
• Proper telephone techniques and etiquette;
• Safety rules and regulations for this position.

 Ability to:

• Perform a variety of specialized clerical and technical duties concerning absence reporting and substitute placement;
• Compile reports and keep detailed records;
• Understand and explain a variety of policies, laws, rules, and regulations;
• Receive and give information over the telephone or in person in a courteous manner;
• Work efficiently with frequent interruptions;
• Perform assigned work without continuous supervision;
• Type accurately at a rate forty-five (45) words per minute;
• Work within a flexible schedule to meet the operational needs of the department;
• Operate modern office equipment/machines such as scanner, calculator, copy machine, computer terminal, and printer;
• Perform mathematical calculations using addition, subtraction, multiplication, and division;
• Compile and maintain accurate and complete records and reports;
• Understand and carry out oral and written instructions, policies and procedures;
• Communicate effectively in both oral and written forms;
• Establish and maintain effective work relationships with those contacted in the performance of required duties;
• Learn and follow the operations, procedures, policies, and requirements of the Human Resources Department;
• Handle all matters in a tactful, courteous, and confidential manner;
• Work independently and maintain high standards of workmanship;
• Access and use District-adopted web-based

EDUCATION AND EXPERIENCE

Education: Equivalent to graduation from high school.

Experience: Three (3) years of experience performing responsible clerical duties; OR one (1) year of experience at or equivalent to the level of Secretary II in the Hemet Unified School District. Type accurately at a rate forty-five (45) words per minute.

REQUIRED LICENSES AND/OR CERTIFICATES

If driving a vehicle is required in the course of work, the operator must possess a valid California Driver’s License and maintain possession of such license during the course of employment; have an acceptable driving record; and must be insurable at standard rates by the District’s insurance carrier and maintain such insurability.

PHYSICAL DEMANDS AND WORKING CONDITIONS 

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out the essential job duties and responsibilities of the position. Physical Demands: Sitting (up to continuously); stand, walk, bend, stoop, look up/down (occasionally); push, pull, twist, squat, climb stairs (infrequently); repetitive hand activities within close reach, such as keyboard, mouse, handwriting, files & phone (continuously); lift/carry office supplies up to 10 pounds (occasionally), to 30 pounds (infrequently); use vision, hearing and speaking.

Working Conditions: Office. Exposure to: inside/outside temperature swings, use of office equipment & supplies, proximity to alarms.

In compliance with the Americans with Disabilities Act (ADA), the Hemet Unified School District (HUSD) will provide reasonable accommodations to qualified individuals with disabilities for the purpose of enabling the performance of the essential duties and responsibilities of the position. HUSD encourages both prospective and current employees to discuss potential accommodations with the Human Resources and/or Safety/Risk Management.

EMPLOYMENT STATUS

Classified Bargaining Unit Position Range 32

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Non-Discrimination Policy:

The Hemet Unified School District (District) is committed to providing equal opportunity for all individuals in District programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

For all complaints concerning students, employees, and programs, please contact: 

Juan Santos, Director, Title IX, Compliance & Resolution

jsantos@hemetusd.org

1791 W. Acacia Avenue

Hemet, CA 92545

(951) 765-5100 ext. 2255

For questions concerning Section 504, please contact: 

Joshua Workman, Director, Student Support Services

jworkman1@hemetusd.org

1791 W. Acacia Avenue

Hemet, CA 92545

(951) 765-5100 ext. 3500

For questions concerning educational equity, please contact: 

Michael Schanze, Coordinator of Child Welfare & Attendance and Educational Equity

mschanze@hemetusd.org

1791 W. Acacia Avenue

Hemet, CA 92545 

(951) 765-5100 ext. 3700