Requirements / Qualifications:

Legible and valid proof of EACH of the following item(s) MUST be attached to your application:

• 1) Detailed, updated resume (relevant to this position) and work experience information is REQUIRED, as it will be factored in for the recruitment process and salary placement.

• 2) Proof of High School or College Level courses in computer operation or purchasing procedures

• ***Transcripts that clearly show applicant name and class completion must be attached.

Please note:

Failure to attach ALL required documents will cause you to be screened out. Documents received in person, via email or fax, and/or after the deadline will NOT be considered. Only the most qualified applicants will be contacted for an interview.

If we are unable to open your attachment, you will be screened out. We recommend uploading in PDF or Word.

**We recommend working on a desktop to complete and submit your application, as you may encounter issues working on a mobile device.**

All applications are reviewed once the position is closed. Applicants will be notified via email on the status of their application.  It is very important to watch for District emails as all communications will be done by email ONLY.  

Please check your spam settings on your email account to avoid missing these notifications.

PURCHASING SPECIALIST

JOB SUMMARY

Under the general supervision of the Purchasing Agent, purchase goods, supplies, materials, equipment and services; perform the technical functions of the buying process; assist in the organization and coordination of the purchasing operation; prepare and maintain purchasing data and records; perform related work as required.

ESSENTIAL FUNCTIONS

1. Purchase goods, supplies, materials, equipment and services;

2. Review and make necessary changes to purchase requisition including better qualified suppliers;

3. Assign purchase order numbers;

4. Maintain vendor file;

5. Prepare request for price quotations;

6. Contact vendors and obtain bids and quotations, evaluate product quality and delivery time lines;

7. Documents customer service issues;

8. Assist requisitioners to maintain current vendor and supply listing;

9. Purchase warehouse stock and assist in the management of warehouse inventory;

10. Expedite and follow up on late or non-delivered items;

11. Arrange the return or exchange of damaged or defective goods;

12. Provide information on product source and availability;

13. Resolve incorrect shipments and overdue orders for Warehouse receiving personnel;

14. Keep detailed records of partial shipments received against purchase orders;

15. Data entry of purchase requisitions/purchase orders on a daily basis;

16. Verify account codes for items being purchased;

17. Assist Accounting in resolving problems with invoices;

18. Provide information pertaining to purchase procedures, operational guidelines, district policies and regulations to district staff and administration;

19. Assist and counsel district staff and administrators in planning purchases, delivery and storage for opening new schools;

20. Analyze and develop data using computerized database systems;

21. Monitor and update the District’s asset inventory.

EMPLOYMENT STANDARDS

KNOWLEDGE AND ABILITIES

Knowledge of:

1. Modern office methods and practices including filing systems, letter and report writing and standard office equipment operation, including use of computers and on-line purchasing and product search procedures.

2. Telephone techniques;

3. Correct English usage, spelling, grammar and punctuation;

4. Policies, rules, organizations and functions of the Purchasing Department.

Ability to:

1. Perform clerical and secretarial work of above average difficulty with accuracy and speed;

2. Learn and interpret specific rules and policies and apply them with good judgment in a variety of procedural situations;

3. Type at a net speed of 45 net wpm;

4. Work co-operatively with coworkers/ customers (in person & by phone);

5. Demonstrate good judgment & good problem-solving skills;

6. Work autonomously; organize tasks,

7. Set priorities & meet deadlines;

8. Manage multiple tasks;

9. Deal effectively with a wide variety of situations requiring diplomacy, friendliness, poise and firmness;

10. Maintain confidentiality of privileged information;

11. Understand and carry out oral and written directions;

12. Establish and maintain working relationships with vendors or others contacted in the course of business.

EDUCATION AND EXPERIENCE

Education: High school diploma or general education degree (GED) including or supplemented by courses in computer operation or purchasing procedures, and possession of the knowledge and abilities listed above.

Experience:

1. Three (3) years of experience performing purchasing, accounting or clerical duties; or

2. Three (3) years of experience at or equivalent to the level of Accounting Technician II or Secretary III in the Hemet Unified School District.

REQUIRED LICENSES AND/OR CERTIFICATES

None

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out the essential functions of the position.

Physical Demands: Sitting (continuously); stand, walk, bend, stoop, push, pull (occasionally); possible stairs; repetitive hand activities within close reach, such as keyboard, mouse, handwriting & file management (continuously); lift/ carry office supplies, up to 10 pounds (occasionally); use seeing, hearing and speaking.

Working Conditions: Indoors office setting; Exposure to: inside/outside temperature swings, moderate noise from office equipment; office dust and fumes or airborne particles.

In compliance with the Americans with Disabilities Act (ADA), the Hemet Unified School District (HUSD) will provide reasonable accommodations to qualified individuals with disabilities for the purpose of enabling the performance of the essential duties and responsibilities of the position. HUSD encourages both prospective and current employees to discuss potential accommodations with the Human Resources and/or Safety/Risk Management.

EMPLOYMENT STATUS

Classified Bargaining Unit PositionJuly 2026    

Non-Discrimination Policy:

The Hemet Unified School District (District) is committed to providing equal opportunity for all individuals in District programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

For all complaints concerning students, employees, and programs, please contact: 

 Juan Santos, Director, Title IX, Compliance & Resolution

 jsantos@hemetusd.org

 1791 W. Acacia Avenue

 Hemet, CA 92545

 (951) 765-5100 ext. 2255

For questions concerning Section 504, please contact: 

Director, Student Support Services

1791 W. Acacia Avenue

Hemet, CA 92545

(951) 765-5100 ext. 3500

For questions concerning educational equity, please contact: 

 Michael Schanze, Coordinator of Child Welfare & Attendance and Educational Equity

 mschanze@hemetusd.org

 1791 W. Acacia Avenue

 Hemet, CA 92545 

 (951) 765-5100 ext. 3700

 California Law Prohibits Workplace Discrimination & Harassment