Position Information:

Position Title:  Special Education Data Technician 

Department : Improvement & Analytics Department 

Work Year: 12 months

Hours/Days: 8 hours per day, 5 days per week

Daily Schedule: Monday - Friday (7:30 am - 4:30 p.m.)   

Requirements / Qualifications

SPECIAL EDUCATION DATA TECHNICIAN I

JOB SUMMARY

Under general supervision, perform a variety of specialized and complex technical duties related to student information systems, records management and reporting functions for the Special Education Department, including auditing, verifying and ensuring accuracy of student records related to Individual Education Plans (IEPs) and related program data, generating a variety of reports for use by the District and report to the State and federal agencies, and providing assistance and training to special education teachers, coordinator, and staff regarding data entry in the special education database systems. Positions in this class will also be responsible for other clerical duties and will be backup to Special Education Data Technician II.

ESSENTIAL FUNCTIONS

• Audit data entry in SEIS and identify inaccurate codes, mismatches, duplicate files, and other missing or erroneous data; follow up with case managers, program specialists to obtain missing or corrected data.

• Compile Compliance Reports – Cumulative data source to add, edit and monitor all Special Education students (all schools & sites).

• Assign caseloads, tracking IEP deadlines and follow-up on past due evaluations.

• Input data from IEPs into appropriate special education database, including SEIS (Special Education Information System, AERIES (District Student Information System) and CALPADS (California Longitudinal Pupil Achievement Data System).

• Serve as the SEIS System backup Administrator for the purpose of creating, modifying and deleting user accounts/passwords, setting appropriate access level; maintain SEIS user file with set permissions and manage accounts as necessary.

• Attend SELPA trainings and stay current with legislative and policy changes to ensure compliance in all areas related to the SELPA, and follow guidelines for data entry in CALPADS to assure District compliance with State and Federal special education requirements including applicable does and laws.

• Prepare and process record requests from other districts/school both transfers in and out.

• Organize and maintain records, maintain Special Education student files, and other permanent records assigned while protecting confidentiality of student records and information.

• Assist Special Education Department with general clerical tasks.

• Answer phones and respond to inquiries.

• Strictly adheres to timelines.

• Performs other job-related duties as assigned.

EMPLOYMENT STANDARDS

KNOWLEDGE OF

• Rules and regulations related to State IEP reporting mandates and compliance standards.

• Special Education related (i.e. SEIS, AERIES, CALPADS) database structure, including methods for creating system queries and data verification.

• Research techniques, methods and procedures.

• Modern office methods and practices including filing systems, telephone techniques, and software programs.

• Microsoft Office, intermediate proficiency in Excel, Word, and Google for the purpose of importing/exporting data elements, and creating reports.

• Correct English usage, spelling, grammar, punctuation and manuscript and report formatting.

• Policies, rules, organization and functions of the unit to which assigned.

ABILITY TO

• Learn and apply rules and regulations involved in assigned program functions;

• Maintain the security of confidential student records;

• Comprehend and follow directions given verbally and in writing;

• Learn and utilize new and current technologies;

• Type at a net corrected speed of 45 words per minute;

• Deal effectively with a wide variety of situations requiring diplomacy, friendliness, poise and firmness;

• Understand and carry out oral and written directions;

• Establish and maintain effective working relationships with those;

• Demonstrate good judgement and good problem solving skills;

• Orient/train/supervise others;

• Organize tasks, set priorities and meet deadlines;

• Work independently;

• Respond appropriately to direction & changes in the work setting;

EDUCATION / REQUIREMENTS

• High school diploma or general education degree (GED) and possession of the knowledge and abilities listed above.

• Possession of a valid California Driver’s License during the course of employment; must be insurable at standard rates by the District’s insurance carrier and maintain such insurability;

EXPERIENCE

Three (3) years of experience performing responsible clerical.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out the essential duties and responsibilities of the position.

Physical Demands

Sitting (continuously); stand, walk, bend, stoop, look up/down (frequently); push, pull, twist, squat, climb stairs (infrequently); repetitive hand activities within close reach (i.e. keyboard, mouse, handwriting, files, and phones) (continuously); lift and carry office supplies up to 10 pounds (occasionally), up to 30 pounds (infrequently); use of vision, hearing, and speaking.

Working Conditions

Indoor office setting; Exposure to: moderate noise from office equipment; seasonal temperatures; office dust and fumes or airborne articles.

In compliance with the Americans with Disabilities Act (ADA), the Hemet Unified School District (HUSD) will provide reasonable accommodations to qualified individuals with disabilities for the purpose of enabling the performance of the essential duties and responsibilities of the position. HUSD encourages both prospective and current employees to discuss potential accommodations with the Director of Human Resources and/or Safety/Risk Management.

EMPLOYMENT STATUS

Classified Bargaining Unit Position

Salary Range 29 April 2020

Non-Discrimination Policy:

The Hemet Unified School District (District) is committed to providing equal opportunity for all individuals in District programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

For all complaints concerning students, employees, and programs, please contact: 

Juan Santos, Director, Title IX, Compliance & Resolution 

jsantos@hemetusd.org

1791 W. Acacia Avenue

Hemet, CA 92545

(951) 765-5100 ext. 2255

For questions concerning Section 504, please contact: 

Joshua Workman, Director, Student Support Services  

jworkman1@hemetusd.org

1791 W. Acacia Avenue

Hemet, CA 92545

(951) 765-5100 ext. 3500

For questions concerning educational equity, please contact: 

Michael Schanze, Coordinator of Child Welfare & Attendance  and Educational Equity

mschanze@hemetusd.org

1791 W. Acacia Avenue

Hemet, CA 92545

(951) 765-5100 ext. 3700