Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Use of computer/software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles
• Self-motivated

Experience:

• One to three years secretarial experience, preferably in public education environment

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using computer.
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested.
3. Maintain a daily teacher attendance log.
4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
5. Maintain school calendar of events, help desk requests and follow-up.
6. Maintain Substitute records; ensure coverage for all classes.
7. Schedule meetings and appointments and maintain calendar for principal.
8. Assist students, teachers, and parents as needed.
9. Receive incoming calls, take reliable messages, and route to appropriate staff.
10. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
11. Update handbooks, policy manuals, and other documents as assigned.
12. Perform routine bookkeeping including simple arithmetic to maintain campus budget records.
13. Prepare and process purchase orders.
14. Receive, store, and issue supplies and equipment.
15. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
16. Assist with coordination of faculty meetings and campus activities.
17. Assist with campus budget preparation.
18. Maintain inventory of fixed assets, equipment, and supplies.
19. Sort, distribute, or deliver mail and other documents.
20. Administer student medications, check temperatures, and notify parents of student illness in nurse’s absence.
21. Maintain confidentiality.

Reception and Phones

Files

Accounting and Inventory

Other

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Equipment Used:

Computer, printer, copier, fax machine, and calculator.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time it deems advisable.